Fax features

Automatic redialing

When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number. The redial time depends on the country's factory default setting.

When the display shows Retry Redial?, press (Start) button to redial the number without waiting. To cancel the automatic redialing, press (Cancel or Stop/Clear).

To change the time interval between redials and the number of redial attempts.

Press (fax) > (Menu)> Fax Setup > Sending on the control panel.
Select Redial Times or Redial Term you want.
Select the option you want.

Redialing the fax number

Press (Redial/Pause) button on the control panel.
Select the fax number you want.

Ten recently sent fax numbers with ten received Caller IDs are shown.
When an original is loaded in the document feeder, the machine automatically begins to send.

If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No when Another Page? appears.

Confirming a transmission

When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.

When something goes wrong while sending your fax, an error message appears on the display. If you receive an error message, press (Cancel or Stop/Clear) to clear the message and try to send the fax again.


	You can set your machine to print a confirmation report automatically each time sending a fax is completed. Press (fax) > (Menu) > Fax Setup > Sending > Send Report on the control panel.

Sending a fax in the computer


	This feature may not be available depending on model or optional goods (see Features by models).

You can send a fax from your computer without going to the machine.

To send a fax from your computer, the Samsung Network PC Fax program must be installed. This program will be installed when you installed the printer driver.

Open the document to be sent.
Select Print from the File menu.

The Print window will be displayed. It may look slightly different depending on your application.
Select Samsung Network PC Fax from the Print window
Click Print or OK.

Enter the recipients’ numbers and select the option


	Select the Help menu or click the button from the window and click on any option you want to know about.

Click Send.

Delaying a fax transmission

You can set your machine to send a fax at a later time when you will not be present. You cannot send a color fax using this feature.

Place a single document face down on the document glass, or load the documents face up into the document feeder.
Press (fax) on the control panel.
Adjust the resolution and the darkness to suit your fax needs.
Press (Menu) > Fax Feature > Delay Send on the control panel.

Or select Fax > Delayed Send > To on the touch screen.
Enter the number of the receiving fax machine and press OK.
The display asks you to enter another fax number to send the document.

To enter more fax numbers, press OK when Yes highlights and repeat steps 5.


	You can add up to 10 destinations. Once you entered a group dial number, you cannot enter another group dial numbers anymore.

Enter the job name and the time.


	If you set a time earlier than the current time, the fax will be sent at that time on the following day.

The original is scanned into memory before transmission.

The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.

You can check the list of delayed fax jobs.

Press (Menu) > System Setup > Report > Schedule Jobs on the control panel.

Adding documents to a reserved fax

Place a single document face down on the document glass, or load the documents face up into the document feeder.
Press (fax) > (Menu) > Fax Feature > Add Page on the control panel.
Select the fax job and press OK.

When you have finished, select No when Another Page? appears. The machine scans the original into memory.
Press (Cancel or Stop/Clear) to return to ready mode.

Canceling a reserved fax job

Press (fax) > (Menu) > Fax Feature > Cancel Job on the control panel.
Select the fax job you want and press OK.
Press OK when Yes highlights.

The selected fax is deleted from memory.
Press (Stop/Clear) to return to ready mode.

Sending a priority fax

This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished.

Place a single document face down on the document glass, or load the documents face up into the document feeder.
Press (Fax) > (Menu) > Fax Feature > Priority Send on the control panel.

Or select Fax > Priority Send > To on the touch screen.
Enter the destination fax number and press OK.
Enter the job name and press OK.
If an original is placed on the scanner glass, select Yes to add another pages. Load another original and press OK.

When you have finished, select No when Another Page? appears.

The machine starts to scan and send a fax to destinations.

Forwarding a sent fax to another destination

You can set the machine to forward the received or sent fax to other destination by a fax, an email or a server. If you are out of office but have to receive the fax, this feature may be useful.


	When you forward a fax by an email, you must first set the mail server and IP address in SyncThru™ Web Service (see Using SyncThru™ Web Service). Though you sent or received a color fax, the data is forwarded in grayscale.

Place a single document face down on the document glass, or load the documents face up into the document feeder.

Press (fax) > (Menu) > Fax Feature > Forward > Fax > Send Forward > On on the control panel.

Or select Setup > Machine Setup > Fax Setup > Forward > Fax, Email, or Server > Send Forward > On on the touch screen.


	Forward options may not be available depending on model or optional goods (see Variety feature).

Enter the destination fax number, email address, or server address and press OK.
Press (Cancel or Stop/Clear) to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.

Forwarding a received fax

You can set the machine to forward the received or sent fax to other destination by a fax, an email or a server. If you are out of office but have to receive the fax, this feature may be useful.


	Though you sent or received a color fax, the data is forwarded in grayscale.

Press (fax) > (Menu) > Fax Feature > Forward > Fax, E-mail, or Server > Receive Forward or RCV Forward > Forward on the control panel.

Or select Setup > Machine Setup > Fax Setup > Forward > Fax, Email, or Server > Receive Forward or RCV Forward > On on the touch screen.


	Forward options may not be available depending on model or optional goods (see Variety feature). To set the machine to print out a fax when fax forwarding has been completed, select Forward&Print.

Enter the destination fax number, email address, or server address and press OK.
Enter the starting tim and ending time, then press OK.
Press (Cancel or Stop/Clear) to return to ready mode.

Subsequent sent faxes will be forwarded to the specified fax machine.

Sending faxes on both sides of paper


	This is available only when you load originals into the document feeder. Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine. This feature may not be available depending on model or optional goods (see Features by models).

Place a single document face down on the document glass, or load the documents face up into the document feeder.
Press (fax) > Duplex on the control panel.

Or select Fax > Select the menu you want > Select Duplex from the sub-menus > on the touch screen.
- Off: Send faxes in normal mode.
- 2 Side: Send faxes on both sides of the original.
- 2->1Side ROT2: Send faxes on both sides of the original and prints each one on a separate sheet, but the information on the back side of the printout is rotated 180°.
Press OK.

Receiving a fax in the computer


	This feature may not be available depending on model or optional goods (see Features by models). To use this feature, set the option on the control panel: Press (fax) > (Menu) > Fax Feature > Forward > PC > On the control panel. Or select Setup > Machine Setup > Next > Fax Setup > Forward > PC > On on the touch screen.

Open the Samsung Easy Printer Manager.
Select the appropriate machine from the Printer List.
Select Fax to PC Settings menu.
Use Enable Fax Receiving from Device to change the fax settings.
- Image Type: Convert the received faxes to PDF or TIFF.
- Save Location: Select location to save the converted faxes.
- Prefix: Select prefix.
- Print received fax: After receiving the fax, set prints information for the received fax.
- Notify me when complete: Set to show the popup window to notify receiving a fax.
- Open with default application: After receiving the fax, open it with default application.
- None: After receiving a fax, the machine does not notify the user or opens the application.
Press Save > OK.

Changing the receive modes

Press (fax) > (Menu) > Fax Setup > Receiving > Receive Mode on the control panel.

Or select Setup > Machine Setup > Next > Default Setting > Fax Default > Common > Receive Mode on the touch screen.

Select the option you want.

Fax: Answers an incoming fax call and immediately goes into the fax reception mode.
Tel: Receives a fax by pressing (On Hook Dial) and then (Start) button.

Ans/Fax: Is for when an answering machine attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax.


	To use the Ans/Fax mode, attach an answering machine to the EXT socket on the back of your machine.

DRPD: You can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. For further details, see Receiving faxes using DRPD mode.


	This setting may not be available depending on your country.

Press OK.
Press (Cancel or Stop/Clear) to return to ready mode.

Receiving manually in Tel mode

You can receive a fax call by pressing (On Hook Dial) button and then pressing (Start) when you hear a fax tone. If your machine has a handset, you can answer calls using the handset (see Features by models).

Receiving in Answering Machine/Fax mode

To use this mode, you must attach an answering machine to the EXT socket on the back of your machine. If the caller leaves a message, the answering machine stores the message. If your machine detects a fax tone on the line, it automatically starts to receive the fax.

If you have set your machine to this mode and your answering machine is switched off, or no answering machine is connected to EXT socket, your machine automatically goes into Fax mode after a predefined number of rings.
If the answering machine has a user-selectable ring counter, set the machine to answer incoming calls within 1 ring.
If the machine is in Tel mode, disconnect or switch off the answering machine with the fax machine. Otherwise, the outgoing message from the answering machine will interrupt your phone conversation.

Receiving faxes with an extension telephone

When you are using an extension telephone connected to the EXT socket, you can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine.

When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.

*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you want.


	While you are talking over the telephone connected to the EXT socket, copy and scan features are not available.

Receiving faxes using DRPD mode

This setting may not be available depending on your country. Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.


	This setting may not be available depending on your country.

Select (fax) > (Menu) > Fax Setup > Receiving > DRPD Mode > Waiting Ring on the control panel.

Or select Setup > Machine Setup > Next > Default Setting > Fax Default > Common > Receive Mode > DRPD on the touch screen.
Call your fax number from another telephone.
When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.

When the machine completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears.

Press OK when DRPD appears and start over from step 2.

DRPD must be set up again if you re-assign your fax number, or connect the machine to another telephone line.
After DRPD has been set up, call your fax number again to verify that the machine answers with a fax tone. Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT socket.

Receiving in secure receiving mode


	This feature may not be available depending on model or optional goods (see Features by models).

You may need to prevent your received faxes from being accessed by unauthorized people. Turn on secure receiving mode, then all incoming faxes go into memory. You can print the incoming faxes with entering the password.

To use the secure receiving mode, activate the menu from (fax) > (Menu) > Fax Feature > Secure Receive on the control panel.

Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive on the touch screen.

Printing received faxes

Select (fax) > (Menu) > Fax Feature > Secure Receive > Print on the control panel.

Or select Setup > Machine Setup > Next > Fax Setup > Secure Receive > Print on the touch screen.
Enter a four-digit password and press OK.
The machine prints all of the faxes stored in memory.

Printing faxes on both sides of the paper


	Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine. This feature may not be available depending on model or optional goods (see Features by models).

Place a single document face down on the document glass, or load the documents face up into the document feeder.
Press (fax) > (Menu) > Fax Setup > Receiving > Duplex Print on the control panel.
- Off: Prints in Normal mode.
- Long Edge: Prints pages to be read like a book.
- Short Edge: Prints pages to be read by flipping like a note pad.
Press OK.
Press (Cancel or Stop/Clear) to return to ready mode.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.


	If fax is received and being printed, other copy and print jobs cannot be processed at the same time.

Printing sent fax report automatically

You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.

Press (fax) > (Menu) > Fax Setup > Auto Report > On on the control panel.
Press (Cancel or Stop/Clear) to return to ready mode.


	For basic faxing features, refer to the Basic Guide (see Basic faxing). This function is not supported for SCX-340x/SCX-340xW Series (see Control panel overview).