Document box

This guide gives you information on Document Box.

This chapter includes:

Understanding the document box screen

You can store documents sent from computers or scanned images in the Document Box. The Document Box is located on your machine’s hard disk drive (HDD). It means the documents are stored on the HDD. You can create a password for a certain document box, so unauthorized users cannot access it. Also, you can print stored documents by using a variety of printing features and send the documents to several destination such as email, server or fax. You can set a document box and use document box feature with SyncThru™ Web Service (see Using the box with SyncThru™ Web Service ).

[Note]

If important data is stored in the Document Box, we recommend you to backup the data regulary. Samsung disclaims all responsibility for damage or loss of data caused by misuse or failure of the machine.

To use the Document Box feature, press Document Box on the display screen.

Document Box allows you to store the scanned data on HDD(your machine's hard disk drive) in your machine. The stored data can be sent to different destinations like Fax, Email, Server, Box, or USB.

  • Favorite box list: Displays three favorite boxes you set.

  • Box display area: Displays all boxes. You can select a box in this area.

  • Detail: Displays information of selected box in detail.

  • Search: Allows you to search a box or stored data.

  • Select: Enters the selected box. If you select Secured and set a password when you make a new document box, enter the password when the Password window appears.

  • Save Document: Saves documents on HDD in your machine (see Saving documents).

  •  This button allows you to move to USB, Fax, Document Box, etc. Press this button and select the menu you want to move to.

  •  You can choose the layout for viewing the boxes from the box or list.

Box setting

To use Document Box, you need to create a new box first in the Machine Setup > Application Setting > Box Setting. You can also edit or delete the created boxes.

[Note]

  • The Box Setting option can only be configured by an authorized user who has registered an ID and a password on the machine. When the machine requests, enter the ID and password.

  • You can create up to 999 boxes.

  • The length of a box name is limited to a maximum 30 characters.

  • A box can contain up to 200 stored documents.

  • Common box is already created by default.

  • New Box: Creates a new box.

  • Edit Box: Edits a created box.

  • Delete Box: Deletes a created box.

New Box

You can create a new box to store your scanned data.

  1. Press Machine Setup > Application Setting > Box Setting > New Box from the display screen.

  2. Press the box name input area. Then the pop-up keyboard appears.

    Enter the box name. Then press OK.

    [Note]

    • Box number is automatically filled with the first free number.

    • If you do not enter the box name, the machine assigns the box name as 'Untitledxxx'. The 'xxx' number is the box number.

  3. Press an appropriate option in Box Property.

    • Public: All users scan use the box.

    • Secured: Set up the password to prevent unauthorized persons from accessing.

  4. Press the appropriate option in Auto Document Delete.

    [Warning]

    After deleting files, the files cannot be restored.

    • 1 Day ~ 30 Days: Set up the period for which stored data are in the box. After the period, the stored data get automatically deleted.

    • Never: Do not delete the stored data.

  5. Press the Favorite Box option, if necessary.

    If you set Favorite 1, Favorite 2 and Favorite 3, your machine displays them in Document Box.

    [Note]

    You can set only three favorite boxes. If all favorite boxes were selected, a warning message appears.

  6. Press OK from the display screen.

Edit Box

You can change the settings of a created box.

[Note]

Only the Auto Document Delete setting can be edited in the Common box.

  1. Press Machine Setup > Application Setting > Box Setting > Edit Box from the display screen.

  2. Select the box number you want to edit using the up/down arrows.

  3. Press the Box Name input area. Then the pop-up keyboard appears.

    Enter the box name. Then press OK.

  4. Press the appropriate option in Box Property.

    • Public: All users can use the box.

    • Secured: Set up the password to prevent unauthorized person from accessing.

  5. Press an appropriate option in Auto Document Delete.

    [Warning]

    After deleting files, the files cannot be restored.

    • 1 Day ~ 30 Days: Set up the period for which stored data are in the box. After the period, the stored data get automatically deleted.

    • Never: It is set not to delete the stored data.

  6. Press the Favorite Box option, if necessary.

    If you press a favorite box already assigned, the warning message appears. If you want to change the favorite box to the box you are editing, press Yes.

  7. Press OK from the display screen.

Delete Box

You can delete a created box.

[Note]

The Common box cannot be deleted even by administrator.

  1. Press Machine Setup > Application Setting > Box Setting > Delete Box from the display screen.

  2. Select the box number you want to delete using the up/down arrows. You can select the box directly using the Browse button.

  3. Press OK from the display screen.

  4. Press Yes when the confirmation window appears.

Saving documents

This machine allows you to store the scanned data on HDD using the Save Document feature in Copy, Scan to Email, Scan to Server, Scan to USB or Fax mode.

You can also store the scanned data directly in Document Box.

  1. Place the originals face up in the DADF, or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Document Box > Save Document from the display screen..

  3. Set the appropriate option using the left/right arrows.

    • Original Size: Selects the actual paper size of the originals.

    • Color Mode: Selects the color options of scanned data.

    • Duplex: Selects whether the machine scans one side of the original or both sides of the original .

    • Resolution: Selects scanning resolution value.

    • Original Orientation: Selects the orientation of the originals.

  4. Press File Name input area. Then the pop-up keyboard appears.

    Enter the file name you want. Press OK.

  5. Select a destination box where you want to store the scanned data.

  6. Press OK to scan and store the scanned data.

    [Note]

    • To cancel the current scan job, press Stop on the control panel. Or you can delete current and pending jobs using Job Status on the control panel. Select the job you want to cancel and press Delete (see Job Status button).

    • If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

Understanding details of the document box screen

Press Document Box > Select a box you want to enter > Select from the display screen.

  • Job type list: Displays the job types. You can select a job type, if necessary.

  • Stored data list: Displays all stored data. You can select a stored data in this area.

  • Preview: Displays the preview image. This button can activate only when a stored data is selected (see Previewing the stored data).

  • +Add: Stores a new scanned data (see Adding scanned data).

  • Detail: Displays detailed information of the selected out of stored data (see Viewing detail information).

  • Edit: Changes the name and file property of the selected stored data (see Editing stored data).

  • Delete: Deletes the selected out of stored data (see Deleting stored data).

  • Send to: Sends the selected out of stored data to specific destination (see Sending stored data).

  • Print: Prints the selected out of stored data (see Printing stored data).

  • Print List: Prints the list of stored data on the document box selected (see Printing information of stored data).

  • Combine: Combines two or more stored data as one single data (see Combining stored data).

  •  This button allows you to move to USB, Fax, Document Box, etc. Press this button and select a menu you want to move.

  •  You can choose the layout for viewing the stored data from thumbnail or list.

Using document box features

This machine allows you to print the stored data on HDD. You can also send the stored data to specific destinations using Fax, Email, Server, Box or USB, or combine two or more stored data as one single file.

Selecting the job type

When you select and enter a box, you can see the job type list above the stored data list. The default value of job type list is All. If you select a job type in the job type list, selected job types get sorted out in the stored data list.

  1. Press Document Box > Select a box you want to enter > Select from the display screen.

  2. Press a job type you want to sort.

Previewing the stored data

You can preview the stored data using Preview. This feature has many handy functions for preview.

  1. Press Document Box > Select a box you want to enter > Select from the display screen.

  2. Select a stored data from the stored data list and press Preview.

  3. Press the appropriate option for preview, if necessary.

    Tools

    Function

    Reduces the previewed image by 2 times or 4 times. You can view the reduced image.

    Magnifies the previewed image by 2 times or 4 times. You can view the desired portion of the enlarged image.

    Fits the previewed image on the preview screen.

    If the selected stored data contains mutiple pages, press the left/right arrow for previewing the another pages.

    Rotates the previewed image 90 degrees counterclockwise or clockwise.

    Send to

    Sends the previewed data to specific destination (see Sending stored data).

    Print

    Prints the whole pages which is previewed.

    Delete page

    Deletes the previewed page from the selected out of stored data. If the stored data has only one page, the stored data will be deleted.

    Back

    Returns to the previous page.

Adding scanned data

You can store a new scanned data direcly from the selected box.

  1. Place the originals face up in the DADF, or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Document Box > Select a box you want to enter > Select from the display screen.

  3. Press +Add.

  4. Set the appropriate option using the left/right arrows.

    • Original Size: Selects the actual paper size of the originals.

    • Color Mode: Selects the color options of scanned data.

    • Duplex: Selects whether the machine scans one side of the original or both sides of the original .

    • Resolution: Selects scanning resolution value.

    • Original Orientation: Selects the orientation of the originals.

  5. Press File Name input area. Then the pop-up keyboard appears.

    Enter the file name you want. Then press OK.

  6. Press OK to scan and store the scanned data.

    [Note]

    • To cancel the current scan job, press Stop on the control panel. Or you can delete current and pending jobs using Job Status on the control panel. Select the job you want to cancel and press Delete (see Job Status button).

    • If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

Viewing detail information

You can see the detailed information of the selected out of stored data. You can also change the name and file property of the selected stored data pressing Edit.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data for which you want detailed information, and press Detail.

  3. The Detail window appears. Check the detailed information.

    [Note]

    If you want to change the name, press Edit.

  4. Press Close.

Editing stored data

You can change the name of the selected stored data

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to edit. Press Edit.

  3. The Edit window appears.

  4. Press File Name input area. The pop-up keyboard appears.

    Enter the file name you want. Press OK.

Deleting stored data

You can delete the selected stored data.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to delete. Press Delete.

  3. Press OK when the confirmation window appears.

Sending stored data

You can send the stored data to specific destination using Fax, Email, Server, Box, or USB.

Fax

[Note]

  • When you send stored data to fax, you can only send data which the JOB_TYPE is Box, Fax or Scan.

  • The sent data must be a black and white document when the JOB_TYPE is Box or Scan. Otherwise, you cannot use this feature.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to send. Press Send to.

  3. Press Fax, and then press OK.

    [Note]

    • Copy: The stored data is kept in the box.

    • Move: The machine deletes the stored data after sending.

  4. When the cursor is blinking in the input line, enter the fax number using the numeric keypad on the control panel, or use Address Book from the display screen, if you have stored frequently used fax numbers.

  5. Press Start on the control panel. The machine starts to send a fax to destinations.

[Note]

While the machine is sending a fax, you cannot send an email at the same time.

Email

[Note]

When you send stored data to email, you can only send data which the JOB_TYPE is Box, Fax or Scan.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to send. Press Send to.

  3. Press Email, and then press OK.

    [Note]

    • Copy: The stored data is kept in the box.

    • Move: The machine deletes the stored data after sending.

  4. Enter the each item using the pop-up keyboard (see Entering email addresses by the address book or Entering email addresses by the pop-up keyboard).

    [Note]

    If you already configured the From, Subject and Message input area in Machine Setup > Application Setting > Scan to Email Settings > General, you can see the sender's email address, subject, and message.

  5. Select the file format of the stored data by pressing the left/right arrows from Format.

  6. Press the Start button to send the stored data.

[Note]

While the machine is sending an email, you cannot use the machine to copy or to send a fax.

Server

[Note]

When you send stored data to server, you can only send data which the JOB_TYPE is Box, Fax or Scan.

  1. Press Document Box > Select a box you want to enter > Select from the display screen.

  2. Press a stored data you want to send, and press Send to.

  3. Press Server, and then press OK.

    [Note]

    • Copy: The stored data is kept in the box.

    • Move: The machine deletes the stored data after sending.

  4. Press the server name’s input area. Press +Add to enter recipient’s server address manually (see Entering server addresses manually).

    Or you can use Address Book to enter the addresses easily (see Entering server addresses from the address book).

  5. Select the file format of the stored data pressing the left/right arrows from Format.

  6. Press the Start button to send the stored data.

[Note]

While the machine is sending a stored data, you cannot use the machine to copy or to send a fax.

Box

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to send. Press Send to.

  3. Press Box, and then press OK.

    [Note]

    • Copy: The stored data is kept in the box.

    • Move: The machine deletes the stored data after sending.

  4. Press the destination box to where the stored data will be sent.

  5. Press Paste to send the stored data.

USB

[Note]

When you send stored data to server, you can only send data which the JOB_TYPE is Box, Fax or Scan.

This feature is available only when the USB memory device is connected to the machine.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to send, and press Send to.

  3. Press USB. Press OK.

    [Note]

    • Copy: The stored data is kept in the box.

    • Move: The machine deletes the stored data after sending.

  4. Select the folder where the scanned image will be stored. If you do not select a folder, scan image is stored in root.

    [Note]

    • If you want to store the sent data in a new folder, make a new folder in the USB memory using New Folder.

    • You can format the USB memory device using USB Format.

    • You can check the status of the USB memory device using USB Capacity.

  5. Select the file format of the stored data by pressing the left/right arrows from Format.

  6. Press Paste to send the stored data.

Printing stored data

You can print the selected stored data.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press the stored data you want to print. Press Print.

  3. Press the appropriate option.

    • Copies: Selects the number of copies.

    • Color Mode: Selects the color mode of copies.

    • Duplex: Selects the machine to print copies on both sides of the paper.

    • Auto Fit: Sets the auto fit option. This machine reduces or enlarges the original based on the size of the output paper.

    • Paper Supply: Sets a tray that contains the paper to be printed.

  4. Press OK to begin printing.

Printing information of stored data

You can print information of the selected document box.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press Print List.

    General information and stored data of the selected document box gets printed out.

[Note]

If you select a job type, the printout shows the document list of the selected job type. For example, you select Box, the printout shows the document list of Box job.

Combining stored data

You can combine two or more stored data as one file.

  1. Press Document Box > Select the box you want to enter > Select from the display screen.

  2. Press two or more stored data you want to combine, and press Combine.

    [Note]

    You can use this feature if the job types of the selected documents are the same. If Combine is inactivated when you select documents, make sure that job types are the same.

  3. Press the Combine new file input area. Then the pop-up keyboard appears.

    Enter the box name. Then press OK.

  4. Press OK.

Using the box with SyncThru™ Web Service

[Note]

If important data is stored in the Box, we recommend you to backup the data regulary. Samsung disclaims all responsibility for damage or loss of data caused by misuse or failure of the machine.

You can store documents sent from computers or scanned images in the Box. You can create a password for a certain document box, so unauthorized users cannot access it. Also, you can print stored documents by using a variety of printing features and send the documents to several destinations such as email, server or fax. Only users registered in the machine can use Box through login SyncThru™ Web Service.

Box Setting

To use Box, you need to create a new document box first in the User Box. You can also edit or delete the created document boxes.

[Note]

  • You can create up to 500 boxes.

  • The length of a document box name is limited to a maximum of 30 characters.

  • A box can contain up to 200 stored documents.

  • Common box is already created by default.

  • Add Box: Creates a new document box.

  • Delete Box: Deletes a created document box.

  • Edit Box: Edits a created document box.

  • Browse Files: Enter the selected document box. If you select Secured Box and set a password when you make a new document box, enter the password when the Password window appears.

Add Box

You can create a new box in which store your scanned data.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log-in to the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will be automatically logged out.

  7. Click Box.

  8. Click Add Box. The Add window appears.

  9. Enter the box name to be added.

    [Note]

    Box No is automatically filled with the first free number.

  10. Select the Favorite option if necessary.

    If you set Favorite 1, Favorite 2, and Favorite 3, your machine displays them in Document Box.

    [Note]

    You can set only three favorite boxes. If all favorite boxes were selected, a warning message appears.

  11. Select the Auto Document Delete option.

    [Warning]

    After deleting files, the files cannot be restored.

    • 1 Day(s) ~ 30 Day(s): Set up the period for which stored data is kept in the box. After the period, the stored data will be automatically deleted.

    • Off: The stored data will not be deleted.

  12. Check Secured Box to prevent unauthorized person from accessing. Enter the password and re-enter the password.

    [Note]

    If you do not want to use the Secured Box option, skip this step. Any user can access the created document box.

  13. Click Apply.

    [Note]

    Press Undo to delete the information you entered. If you press Cancel, the Add window is closed.

Edit Box

You can change the settings of a created box.

[Note]

Only the Auto Document Delete setting can be edited in the Common box.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will be automatically logged out.

  7. Click Box.

  8. Select the box you want to edit.

  9. Click Edit Box. The Edit window appears.

  10. Change the box settings.

  11. Click Apply.

    [Note]

    Press Undo to delete the information you entered. If you press Cancel, the Add window is closed.

Delete Box

You can delete a created box.

[Note]

The Common box cannot be deleted- not even by an administrator.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log-in to the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will automatically be logged out.

  7. Click Box.

  8. Select the box you want to delete.

  9. Click Delete Box.

    Click OK when the confirmation window appears.

Searching a document box

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will automatically be logged out

  7. Click Box.

  8. Enter the document box name you want to search in the search input area.

  9. Click . The search result appears.

Using a document box

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will automatically be logged out.

  7. Click Box.

  8. Select the box you want to enter.

  9. Click Browse Files. Then stored data list appears.

    • Edit: You can change the name of the selected document which is stored.

    • Delete: You can delete the stored document selected. If you check the column header’s check box, all documents are checked.

    • Previous: You can return to the previous page.

    • Combine: You can combine two or more stored data as one file.

    •  You can search for a document that is currently stored in the box.

    •  You can select a job type in the job type list. Selected job types get sorted out in the stored data list.

    • Thumbnail: If you check Thumbnail, you can see the thumbnail of stored documents.

    • List: You can set the number of documents in the list. So, you can see as many as documents as the selected number in the List.

    • Preview: If you check the Preview box, you can preview the image of the selected data in the list. You can also use Print and DownLoad To PC directly. Click (Print) or (DownLoad To PC).

    • Task: You can use many convenient functions for stored data.

Printig stored data

You can print a stored document.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in to the machine.

  6. Click Login.

    [Note]

    If you do not use SyncThru™ Web Service for five minutes, you will automatically be logged out

  7. Click Box.

  8. Select the box which has the document you want to print. Then click Browse Files.

  9. Select the the stored data you want to print. Then click Print. The Print window appears.

  10. Set the appropriate printing options.

  11. Click Print to begin printing.

Copying stored data

You can copy a stored document to a specific box.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in to the machine.

  6. Click Login.

    [Note]

    If you do not use the SyncThru™ Web Service for five minutes, you will automatically be logged out

  7. Click Box.

  8. Select the box which has the document you want to copy. Then click Browse Files.

  9. Select the document you want to copy. Then click Copy To Box. The Copy To Box window appears.

  10. Select the box where the copied document will be stored.

  11. Click Select to begin copying.

Moving stored data

You can move a stored document to a specific box.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in to the machine.

  6. Click Login.

    [Note]

    If you do not use SyncThru™ Web Service for five minutes, you will automatically be logged out

  7. Click Box.

  8. Select the box which has the document you want to move. Then click Browse Files.

  9. Select the document you want to move. Then click Move To Box. The Move To Box window appears.

  10. Select the box where the moved document will be stored.

  11. Click Select to begin Moving.

    The machine deletes the stored data after moving

Downloading a document to your computer

You can download a stored document to your networked computer.

  1. Turn your networked computer on and open the web browser.

  2. Enter your machine’s IP address as the URL in a browser.

    (Example, http://123.123.123.123)

  3. Press Enter or click Go to access the SyncThru™ Web Service shows.

    [Note]

    If necessary, you can change the language in the upper right corner of the SyncThru™ Web Service.

  4. Click Login. The Login window appears.

  5. Enter the ID and password. Select a domain as you log in the machine.

  6. Click Login.

    [Note]

    If you do not use SyncThru™ Web Service for five minutes, you will automatically be logged out

  7. Click Box.

  8. Select the box that has the document you want to download. Then click Browse Files.

  9. Select the document you want to download. Then click DownLoad To PC. The DownLoad To PC window appears.

    [Note]

    You cannot use this feature depending on the job type of the selected document. If DownLoad To PC is inactivated when you select a document, make sure that job type.

  10. Click Download.

  11. Select the appropriate option when the pop-up window appears. You can open directly or save the document.