Understanding the fax screen

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Understanding the fax screen

Tap Scan & Send from the home screen or Apps, then tap to open the Fax screen. If you see a different screen, tap the icon to go to the home screen.


	Click the (Help) from the home screen or (quick menu) and then click on any option you want to know about. You can set the general options (see Setting options).

Send tab

Command keys

Button

Name

Description

Quick Menu

Open the quick menu.

Address book

Open your saved address book.

Fax

Send a fax.

My Program

Add an app to my program list.

Sub menu (Action overflow)

Open the sub menu.

+ Me

When users are logged in, the destination configured in their My Page profile appears.You can set the destination in the Send to Destination menu of the My Page app (see Understanding the My Page menu). Administrators can also set the default destination in the sub menu (Action overflow) > Send Settings > +Me Setting.


	You must log in to use your + Me destination. If you do not log in, then the machine sends the copy to the + Me destination specified by the administrator.

Virtual Hard Key


	The positon of virtual hard keys is fixed on the right side of screen. When an app is launched, the virtual hard keys are shown. If the screen is touched, the virtual hard keys always appear. If the , touched, the virtual hard keys are hidden and shown.

Button	Name	Description
	Reset	Reset to app default configuration.
	On Hook	When you press this button, you can hear a dial tone. Then enter a fax number. It is similar to making a call using speaker phone.
	Stop	Stop a job at any time. A popup window appears to show the jobs that you can stop.
	Start	Start a job.

Preview

Preview displays the original scanned image.

Button

Name

Description

Setting History

View changed options list.

Preview for status

Shows the job preview.

Preview for play

Scans for job.


	: This button appears to edit when scanning. Adjust the prescanned image with operation functions such as rotate and crop.

Start

Starts a job.

Adjusting the brightness

You can adjust the brightness level of a copy if needed for easier reading if the original contains faint markings or dark images. Adjust the brightness level using the slider. This feature allows you to print dark images lighter, or light images darker.

Tap Darkness to show the slider control.

Selecting the color mode

Use one of the following options to use for the scan.

Mono: Use black and white (1-bit per pixel).
Gray : Use grayscale (8-bit per pixel).
Color : Use color (24-bit per pixel, each of the RGB channels has 8 bits).

Selecting the original type

Use the original type setting to improve copy quality by selecting the appropriate document type for a copy job.

Text : Use if the original is mostly text and very few or no images.
Text/Photo : Use if the original is a mix of text and images.
Photo : Use if the original is mostly or exclusively images.

Sub menu (Action overflow)

Add to my program : Add an app to my program list. With this feature, user can set default settings, destinations required for each program. Also can set default options as Auto Launch, add shortcut to Home.
Search : Search for a desired options.
Build Job : This option can be turned on or off. When this option is on:After the scanning is finished, the Scan More window appears to ask if you want to scan another page. If you select Yes, then you can scan another page in the current job. If you select No, then the scanning process is completed and the remainder of the job is performed.
Attach File Only : Allows you to attach a file to your message. You can use this option to quickly send one or more files from the hard disk drive (BOX) of the machine to an SMB, FTP, Email, Box, USB.
Save as Default : Allows you to save the current Scan & Send settings as the default Scan & Send settings. After you save the default Scan & Send settings, all future send tasks use these settings. Tap this option in the Action Overflow menu to save the current settings as the default Scan & Send settings.
Restore Default : Allows you to restore the Scan & Send settings to the default Scan & Send settings of the machine. This option changes the current Scan & Send settings to the original settings configured at the factory. Tap this option in the Action Overflow menu to restore the default Scan & Send settings.

Send Settings : Allows you to quickly scan a document and send it to a destination. The scanned document is sent as an image file. Tap this option in the sub menu (action overflow menu) to scan and attach a file to the current message.

Filing Policy: The Filing Policy setting specifies how the machine handles name conflicts when saving files.

Print Confirmation Report: You can use this feature to get confirmation on executed Scan & Send destination's successfully or not.


	If the report contains characters or fonts that the machine does not support, then Unknown may appear in the report instead of the characters/fonts.

+Me Setting: Allows you to select the default destination for the send job. When logged in, you can select your any Send destination as the default send destination. Same will appear in Scan & Send widgets too.
Send to PC: Scans and sends scanned output to a computer.

Address Book Settings: This address book contains contacts that are available to all users. You can use the address book to make contacts available to anyone who uses the machine.
- Google Address Book: This address book contains the contacts registered in your Google contacts list. You must log into your Google account to access your Google Address Book.
UI Configuration: Allows you to select the options that appear in the Scan & Send menu. Tap the + or - symbol on the menu icons to add or remove menus. You can also tap and hold a menu icon to move it to a different position or tap Clear All to remove all the menus.

Job progress

This menu appears whenever the machine is processing a job.

Detail : Tap this button to see the status, destination, sender, and time of the job.
Preview Area : Allows you to see a preview of the document being sent. The image in the preview area indicates the current send settings, such as the orientation and size of the file.

Send Feedback : Allows you to send feedback about the current send job. If you want to receive sending job by email, you can set from My page app (see Understanding the My Page menu).


	To use this feature, you may need to log-in as an administrator (see Log-in ).

Setting options

You can set a detail options in the Send tab and More tab.

You can customize the UI of each tab using UI configuration option (Send > Sub menu(action overflow) > UI Configuration).
Some menus are disabled. If so, it is not available to your machine.
Some menus may not appear on the display depending on options or models. If so, it is not applicable to your machine.
Click the (Help) from the home screen or (quick menu) and then click on any option you want to know about.

Add Destination

Tap to add a recipient’s email address or a fax number. If you want to send to SMB, FTP, Box, PC, or USB click on respective buttons.

Original

This setting is used to improve the scan quality by selecting the document type for the current scan job.

1 Sided: For originals that are printed on one side only.
2 Sided, Book: For originals that are printed on both sides.
2 Sided, Calendar : For originals that are printed on both sides, but the back is rotated 180 degrees.


	To use 2 Sided, Book and 2 Sided, Calendar, load the originals on the DSDF. If the machine cannot detect the original on the DSDF, it automatically changes to 1 Sided.

Scan Options

Set file options of the scanned output.

File Name: Enter a file name to store the scan file name at destination.
File Format: Select a file format for the scanned output.
Resolution: Adjust the document resolution. The higher this value, the clearer the result, but scan time may take longer.
Quality: Use this option to produce a high quality document. The higher quality you select, the larger file size.
OCR Language: When producing scanned output for OCR software, select the appropriate language. This is supported when Searchable PDF option is selected in File Format settings.

Fax Options

If you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.

Resolution
- Standard: Usually recommended for originals with text. This option will reduce the transmission time.
- Fine: Recommended for the originals containing small characters, thin lines, or text from a dot-matrix printer.
- Super Fine: Recommended for originals containing fine details. This option is only available if the receiving machine also supports Super Fine resolution.
- Ultra Fine: Recommended for originals containing extremely fine details. This option is only available if the receiving machine also supports Ultra Fine resolution.

Book Scan

Use this feature to scan a book. If the book is too thick, lift the DSDF until its hinges are engaged by the stopper, then close the DSDF. If the book or magazine is thicker than 30 mm (1.18 inches), start copying with the DSDF open.

Off: Disable this feature.
Left Page: Scans only the left page of the book.
Right Page: Scans only the right page of the book.
Both Pages(From Left): Scans both facing pages from the left page.
Both Pages(From Right): Scans both facing pages from the right page.
Book Center & Edge Erase: You can set shaded areas to erase shadows caused by bindings or book edges from the center and side edges of copies.

Advanced Fax (fax user only)

Set the sending options for fax, such as Quick Start Fax and Delay Send.

Off: Disables this feature.
Quick Start Fax: The machine will begin to transmit the fax right after the first page has been scanned. Originals with many pages can be sent this way without overflowing the machine’s memory.
Delay Send: Set your machine to send a fax at scheduled time. Define the Job Name and Start Time.


	You can delay a fax by any length of time starting 1 minute and 24 hours after the scan.

Email Settings

Set email information, such as From, Subject and Message.

Original Type

Use this setting to improve copy quality by selecting the appropriate document type for the current job.

Text: Use if the original is mostly text and very few or no images.
Text/Photo: Use if the original is a mix of text and images.
Photo: Use if the original is mostly or exclusively images.

Original Size

Use this option to set the actual paper size of the originals.

Mixed Size: Automatically detect the size of original if the original uses a combination of different paper types.
Custom size: If you need to set a custom value for a special size of paper, use the arrows to set the required size.

Original Orientation

Use this option to set the orientation of the original.

Upright Images: The original is in landscape orientation. The images or text in the original are parallel to the long edge of the page.
Sideways Images: The original is in portrait orientation. The images or text in the original are perpendicular to the long edge of the page.

Color Mode

Use this option to set the default color mode used for copy jobs.

Mono: Displays an image in black and white.
Gray: Displays an image in gray.
Color: Displays an image in color.


	JPEG file format cannot be selected if color mode is set as MONO.

Image Adjustment

This option allows you to manually adjust the image.

Darkness: Allows you to adjust the darkness of the scanned output file. This feature is useful when scanning faded originals or originals with little contrast.
Sharpness: Allows you to adjust the edges of text so that it is easier to read. You can also use this feature to enhance the details of images.
Contrast: allows you to adjust the contrast to make the scanned output crisper or smoother. You can use this feature to improve the quality of an image or increase the readability of text.

Background Adjustment

This option allows you to compensate for originals that contain color in the background, such as newspapers or catalogs. You can use the options in this menu to make the copies easier to read.

Background Density: Allows you to adjust the density of the background in the scanned image. This feature is useful when scanning originals that have turned yellow from age or originals with a dark background.
Backside Image: Allows you to erase any text or images that show through from the other side of the original. You can use this feature to ensure that your scanned output is clearly legible.

Fax screen

Command keys

Button	Name	Description
	keypad	Open the keypad.
	Favorites	Open a list of frequently-used addresses.
	Recent	View any recently-used addresses.
	Groups	Open a list of group addresses.
	Contacts	Open a list of your contacts.
	Pause	Pause the current job.
	Add Contacts	Add a new contact to your addresses.
	Add To	Add to the destination list.
	Destination List	Open the destination list.
	On Hook	Enable On Hook dialing. When you hear the dial tone, enter a fax number using the numeric keypad on the screen.
	Send	Send the fax.