Scanning

Scanning with your machine lets you turn pictures and text into digital files that can be stored on your computer.

This chapter includes:

[Note]

The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings. Thus, depending on your system and what you are scanning, you may not be able to scan at certain resolutions, especially using enhanced resolution.

Basic scanning method

You can scan the originals with your machine via the network.

Understanding the scan methods

To use the scanning feature, press Scan to Email, Scan to USB, Scan to Server, Scan to PC, or Scan to Shared Folder on the display screen.

If a different screen is displayed, press () to go to the home display screen.

Scanning originals and sending through email (scan to email)

You can scan originals and send the scanned image to several destinations from the machine by email.

[Note]

To scan and send an image as an email attachment, you need to set up network parameters, SMTP settings and Scan to Email settings using the control panel or SyncThru™ Web Service. For details about how to set up the network parameters and email settings, refer to the Administrator’s Guide on the supplied CD.

Understanding the Scan to Email screen

Press Scan to Email in the display screen.

Basic tab

  • Send To Me: Press the Advanced tab > Email Settings, then type the sender’s email address. Clcik the checkbox on the right to send to yourself.

  • Direct Input: Tap the screen to add recipient’s email addresses.

  • File Name: Makes the file name for the file to be sent(see File Policy).

  • File Format: Select the file format before you proceed with the scanning job (see File Format).

  • Resolution: Selects scanning resolution value (see Changing the resolution).

  • Darkness: Adjusts the degree of darkness of scanned output (see Changing Darkness).

  • Recent: Shows the latest 10 email addresses used. Also, you can choose email addresses instead of pressing the pop-up keyboard (see Resending to the last email address).

  • ()Favorite: shows the frequently used addresses.

  • All: Shows all the addresses.

  • ABC: Shows the addresses that contains English characters.

  • 123/!@#: shows the addresses that contains numbers or special characters.

  • Programs: Allows you to save the current settings for future use (see Using a programs setting).

Advanced tab

Image tab

You can move to the next or previous page using the up/down arrows located at the bottom left.

Output tab

  • Quality: Adjusts the display quality of the scanned output (see Quality).

  • File Name: Makes the file name for the file to be sent (see File Policy).

Resending to the last email address

To resend to the last used email address:

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Scan to Email from the display screen.

  3. Set the scan features in the Advanced, Image, or Output tabs (see Changing the scan feature settings).

  4. Press the Basic tab.

  5. Press To’s input area and Recent.

  6. Press the email address which you want to re-send.. Then press OK.

    [Note]

    • Add to Address: Allows you to add an email address in the Recent results to the Address Book.

    • Delete: Allows you to delete an email address in the Recent results. Press the email address you want to delete. Then press Delete.

  7. Set the scan quality by Duplex and Resolution (see Scanning from both sides of originals and Changing the resolution).

  8. Press the Start button to scan and send the file.

    If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

Printing an email confirmation report

You can set the machine to print a report whether an email transmission is successfully completed or not.

[Note]

If a report contains characters or fonts that the machine does not support, Unknown could be printed instead of the characters/fonts in the report.

  1. Press Machine Setup > Application Setting > Scan to Email Settings from the display screen.

  2. Press the appropriate option in Print Confirmation Sheets.

    • On Errors Only: Prints a confirmation report only when an email transmission is not successful.

    • Always: Always prints a confirmation report whether an email transmission is successfully completed or not.

    • Never: Never prints a confirmation report.

  3. Press to go back to the previous screen.

Scanning originals and sending via SMB/FTP (Scan to server)

You can scan an image and send it to a total of three destinations via SMB or FTP.

[Note]

To scan and send an image to a server, you need to set up network parameters using the control panel or SyncThru™ Web Service. For details about how to set up the network parameters, refer to the Administrator’s Guide on the User’s Guide CD.

Understanding the Scan to Server screen

Press Scan to Server in the display screen.

Basic tab

Advanced tab

Image tab

You can move to the next or previous page using the up/down arrows located at the bottom left.

Output tab

  • Quality: Adjusts the display quality of the scanned output (see Quality).

  • File Format: Selects the file format of the scanned output (see File Format).

Scanning and sending to an SMB/FTP server

[Note]

You can select up to three destinations using SMB, or FTP servers.

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Scan to Server from the display screen

  3. Set the scan features in the Advanced, Image, or Output tabs (see Changing the scan feature settings).

  4. Press the Basic tab.

  5. Press the server name input area, you can enter a recipient’s server address manually. You cannot enter an address in the second field before entering an address in the first field.

    You can also use Address Book to enter the addresses easily (see Setting up an address book).

  6. Set the scan quality by Duplex and Resolution (see Scanning from both sides of originals and Changing the resolution).

  7. Press Start on the control panel.

    The machine begins scanning and then sends the scanned image to the specified server.

    If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

[Note]

  • To cancel the current scan job, press Stop on the control panel. Or you can delete current and pending jobs using Job Status on the control panel. Select the job you want to cancel and press Delete (see Job Status button).

  • While the machine is sending a scanned data, you cannot use the machine to copy or to send a fax.

Resending to the last server address

To resend a file to the server address last sent to:

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Scan to Server from the display screen.

  3. Set the scan features in the Advanced, Image, or Output tabs (see Changing the scan feature settings).

  4. Press the Basic tab.

  5. Press Recent.

  6. Press the server address to which you want to resend. Then press OK.

    [Note]

    • Add to Address: Allows you to add a server address in the Recent results to the Address Book.

    • Delete: Allows you to delete a server address in the Recent results. Press the server address you want to delete. Then press Delete.

  7. Set the scan quality by Duplex and Resolution (see Scanning from both sides of originals and Changing the resolution).

  8. Press the Start button to scan and send the file.

    If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

Scanning originals and sending to a USB memory device (scan to USB)

You can scan a document and save the scanned image onto a USB memory device. When you scan a document, the machine uses the default settings, such as for resolution. You can also customize your own scan settings (see Changing the scan feature settings).

Understanding the Scan to USB screen

Press Scan to USB in the display screen.

Basic tab

  • Go to upper: Moves back to the upper level.

  • Select: Moves to the selected folder.

  • New folder: Makes a new folder in the USB memory device.

  • Detail: Displays information of the selected folder or file.

  • Edit: Changes the name of the selected folder or file.

  • Delete: Deletes the selected folder or file.

  • File Name: Makes a file name to store the scan data.

  • Resolution: Selects the scanning resolution value (see Changing the resolution).

  • Programs: Allows you to save the current settings for future use (see Using a programs setting).

Advanced tab

Image tab

You can move to next or previous pages using the up/down arrows located at the bottom left.

Output tab

  • Quality: Adjusts the display quality of the scanned output (see Quality).

  • File Format: Selects the file format of the scan output (see File Format).

  • File Policy: Automatically renames or overwrites when the USB memory device has a file with same name (see File Policy).

Scanning to a USB memory device

[Note]

  • The machine cannot detect the unformatted USB memory device. Format and then reinsert the USB memory device into the USB memory port on your machine.

  • The machine could not detect the USB memory device when the machine is in power save mode. Wait until the machine returns to ready mode, and then reinsert the USB memory device into the USB memory port on your machine.

  • The machine has two USB memory ports. When a USB memory is already inserted to one of the ports, if you try to insert a USB memory device into another port, the machine cannot detect the second one. Remove the USB memory device that was inserted first and then reinsert the USB memory device you want to use into the USB memory port on your machine.

  1. Insert a USB memory device into the USB memory port on your machine.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Press Scan to USB from the display screen.

  4. Press the Basic tab.

  5. Select a folder for storing the scanned image. If you do not select a folder, the scanned image is stored in root directory.

  6. Press the File Name input area. The pop-up keyboard appears.

  7. Enter a file name to store the scan data. Press Done.

  8. Set the File format, Resolution, and Darkness (see Scanning from both sides of originals and Changing the resolution).

  9. Set the scan features in the Advanced, Image, or Output tabs , if necessary (see Changing the scan feature settings).

  10. Press the Start button to scan and store the file.

    If an original is placed on the scanner glass, the machine shows the window asking if you want to place another page. Load another original and press Yes. When you finish, press No on this window.

  11. After scanning is complete, you can remove the USB memory device from the machine.

Changing the scan feature settings

This section explains how to adjust the document settings for each scan job, such as resolution, duplex, original size, type, color mode, darkness, and more. The settings you change will be maintained for a certain time, but after that period, the options will be reset to default values.

Changing the resolution

You can adjust document resolution.

Press the resolution and choose the values. The higher value you select, the clearer the result, but the scanning time may take longer.

The following table shows detailed information for this feature, resolution, and file format options.

Feature

Resolution (dpi)

File Format

Scan to Email

100, 200, 300, 600

JPEG, PDF, TIFF, XPS

Scan to USB

Scan to Server

Scan to Shared Folder

Changing Darkness

You can select the degree of darkness of the scanned output. If your original document is light or faded, move the white bar to the right to make the output darker.

  • Press the white bar and move it to choose the value.

Scanning from both sides of originals

This feature applies to scanning two-sided original documents. You can select whether the machine scans only one side or both sides of the paper.

Press the Advanced tab > Duplex, then select an option.

  • 1 Sided: For originals that are printed on one side only.

  • 2 Sided, Book: For originals that are printed on both sides.

  • 2 Sided, Calendar: For originals that are printed on both sides, but the back is rotated 180 degrees.

[Note]

If an original is placed on the scanner glass, the machine shows the window asking to place another page. Load another original and press Yes. When you finish, select No for this option.

Selecting the orientation of originals

  1. Press the Advanced tab > Original Orientation, then set the original orientation.

  2. Press the appropriate option.

    • Upright Images: Select this setting for an original document loaded with the top toward the back of the machine.

      Using the DADF

      Using the scanner glass

      Icon

    • Sideways Images: Select this setting for an original document loaded into the DADF with the top of the original document toward the left side of the machine or an original document placed on the scanner glass with the top of the original document toward the right side of the machine.

      Using the DADF

      Using the scanner glass

      Icon

  3. Press to go back to the previous screen.

Selecting the size of originals

  1. Press the Advanced tab > Original Size, then select an option.

  2. Press the appropriate option.

    [Note]

    You can change the paper list on the display screen by pressing inch Size or mm Size. The paper list is divided into the available A/B size type and letter-size type paper in this machine.

    • Custom: Selects the copying area of the original. Press the cardinal point arrows to set the size.

      [Note]

      The custom size is different depending on where the originals are placed.

      In the DADF

      On the scanner glass

      Minimum size

      128 x 128 mm

      (5 x 5 inches)

      25 x 25 mm

      (1.0 x 1.0 inches)

      Maximum size

      297 x 432 mm

      (11.7 x 17.0 inches)

      297 x 432 mm

      (11.7 x 17.0 inches)

    • Auto: Automatically detects the size of originals, but this option supports only when originals are Letter, Ledger, Legal, Statement, A3, A4, A5, B4, or JIS B5-sized.

  3. Press to go back to the previous screen.

Selecting the type of originals

The original type setting is used to improve the scan quality by selecting the document type for the current scanning job.

  1. Press the Image tab > Original Type from the display screen.

  2. Press the appropriate option.

    • Text: Use for originals containing mostly text.

    • Text/Photo: Use for originals with mixed text and photographs.

    • Photo: Use when originals are photographs.

  3. Press to go back to the previous screen.

Selecting the color mode

Use one of these options to scan the original: Auto, Color, Gray or Mono.

  1. Press the Image tab > Color Mode from the display screen. Select the appropriate option.

  2. Press the appropriate option.

    • Auto : Automatically detects the color of the original and scans it.

    • Color: Uses color to display an image: 24 bits per pixel, 8 bits for each RGB, is used for 1 pixel.

    • Gray: Uses the black gradation to display an image: 8 bits per pixel.

    • Mono: Displays an image in black and white. 1 bit per pixel.

  3. Press to go back to the previous screen.

Adjusting background

Adjust the background to some extent by adjusting density or brightness. You can lighten, or delete the dark background of colored paper or newspaper to be scanned.

[Note]

When you use this option, Erase Backside Image in the Image tab are inactivated.

  1. Press the Image tab > Adjust Background from the display screen.

  2. Press the appropriate option.

    • Off: Disables this feature.

    • Auto: Automatically adjusts background brightness.

    • Enhance: Darkens the background. Use the left/right arrows to toggle the values.

    • Erase: Lightens the background. Use the left/right arrows to toggle the values.

  3. Press to go back to the previous screen.

Erasing backside Images

This feature prevents scanning the other side’s image shown through the original paper

[Note]

When you use this feature, Adjust Background in the Image tab are deactivated.

  1. Press the Image tab > Erase Backside Image from the display screen.

  2. Press the appropriate option.

    • Off: Turns this option off.

    • Erase: Lightens the background. Use the left/right arrow’s to toggle the values.

  3. Press to go back to the previous screen.

Quality

You can use this option to produce a high-quality document. The higher quality you select, the larger file size you get.

  1. Press the Output tab > Quality from the display screen.

  2. Press the appropriate option.

    • Best: Produces a high-quality image, but the file size will be larger.

    • Normal: Both the image quality and file size will be between Best and Draft.

    • Draft: Produces a low-quality image, but the file size will be smaller.

  3. Press OK from the display screen.

[Note]

When you set Color Mode to Mono in the Image tab, the Quality option is grayed out.

File Policy

You can choose the policy for generating file names before you proceed with the scan job through the USB memory device. If the USB memory device already has the same name entered, you can rename or overwrite it.

  1. Press the Output tab > File Policy from the display screen.

  2. Press the appropriate option.

    • ChangeName: If the USB memory device already has the same name when you enter a new file name, the file will be saved as a different file name that is automatically generated.

    • Cancel: Does not send the scanned file if a file with same name is already on the server.

    • Overwrite: The sent file overwrites the existing file.

  3. Press to go back to the previous screen.

File Format

You can select the file format before you proceed with the scanning job.

  1. Press the Output tab > File Format from the display screen.

  2. Press the appropriate option.

    • JPEG: Scans originals in JPEG format.

    • PDF: Scans originals in PDF format. You can open the file with the Adobe Acrobat Reader.

      • MultiPage: If you want several originals to be scanned as one file, press MultiPage.

      • Secure: You can set the password for the PDF file created using this option. You can also set whether to allow users to access the the created PDF file to print or modify.

      • Searchable: The machine detects text in the scanned image and creates a searchable PDF for text searching. Press this button and select a language that is used in the scanned image. Press OK.

        [Note]

        This option is available only when the optional advanced scan kit is installed.

      • Compact: You can compress originals to create a small-sized file, press Compact. This compression method is different from the normal PDF format. Some data parts can be lost during compression.

      • Add Digital Signature: You can insert a digital signature in the PDF with a certificate.

        [Note]

        Only an administrator can manage the digital certificate on Digital Signature in PDF from SyncThru™ Web Service. For detailed information about Digital Signature in PDF, refer to the Administrator’s Guide on the User’s Guide CD.

    • TIFF: Scans originals in TIFF (Tagged Image File Format). If you want several originals to be scanned as one file, press MultiPage.

    • XPS: Scans originals in XPS (XML Paper Specification). If you want several originals to be scanned as one file, press MultiPage.

  3. Press to go back to previous screen.

[Note]

The file format JPEG cannot be selected in the File Format option, if Mono has been selected for Color Mode in the Image tab.

Setting job completion notification

When the scan to email or scan to server job is completed, this machine can send the completion notification using email. This feature helps when you scan and send large quantities of documents. You do not need to wait until the scan-to-email or scan-to-server job is completed beside the machine.

[Note]

To receive the job completion notification, you need to set up network parameters and email settings using the control panel or SyncThru™ Web Service. For details about how to set up the network parameters and email settings, refer to the Administrator’s Guide on the supplied CD.

  1. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  2. Press Scan to Email or Scan to Server from the display screen.

  3. Set scan features in the Advanced, Image, or Output tabs (see Changing the scan feature settings).

  4. Enter the destinations information.

  5. Set the scan quality by Duplex and Resolution (see Scanning from both sides of originals and Changing the resolution).

  6. Press the Advanced tab > Job Completion Notification.

  7. Press On to activate this feature.

  8. Press Email Address input area. The pop-up keyboard appears.

    Enter the email address to which you want to send the job completion notification. Press OK.

    [Note]

    • You can select the email address pressing Address Book.

    • You can enter an email address only.

  9. Press Start on the control panel to begin scanning.

Using a programs setting

This option allows you to save the current settings for future use. You can also use the previous settings from the last job.

Saving

  1. Press Scan to Email, Scan to Server , Scan to Shared Folder or Scan to USB from the display screen.

  2. Set scan features in the Advanced, Image, or Output tabs (see Changing the scan feature settings).

  3. Press the Basic tab.

  4. Set the scan quality by Duplex and Resolution (see Scanning from both sides of originals and Changing the resolution).

  5. Press Programs > Save.

  6. Press Program Name input area. The pop-up keyboard appears.

    Enter the program name you want. Then press OK.

    [Note]

    You can see the values of set Programs by scrolling up or down and check the values using the up/down arrows.

  7. Press Save.

  8. You can check the settings again. If everything is fine, press Add to home to make a shortcut on the main screen, Save to save current settings, or Cancel to quit without saving.

Loading

  1. Press Scan to Email, Scan to Server or Scan to USB from the display screen.

  2. Press Programs > Load.

  3. Press a previous setting you want to use.

    The machine is now set to scan according to the selected setting.

  4. Press Add to home to make shortcut in main screen, Delete to delete the current setting or Apply to use the selected setting.

Scanning originals and sending to your computer (scan to PC)

This option allows you to scan an image on the machine and send it out to your network-connected computer.

For a network connected machine

Make sure the scanner driver is installed on your computer.

  1. Make sure that your machine and the computer are connected to a network.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Press Scan to PC from the display screen.

  4. Select your computer name and press OK. If the machine requests a password, enter the password using the numeric keypad on the control panel.

  5. Press the application program you want and press Select.

    Default setting is My Documents.

  6. Set the scan quality with Duplex and Resolution in the Basic tab.

  7. Set the size of original in the Advanced tab. If you are not sure of the original size, select Auto.

  8. Set the color mode in the Image tab.

  9. Set the file format in which the image is to be saved in the Output tab.

    [Note]

    File Format activates only when you select the application program as My Documents.

  10. Press Start from the control panel to begin scanning.

    [Note]

    • Scanned image is saved in the computer’s My Documents > My Pictures > Samsung folder.

Scanning with TWAIN-enabled software

If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe Photoshop.

Follow the steps below to scan with TWAIN-compliant software:

  1. Make sure that the machine is connected to your computer and powered on.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Open an application, such as Adobe Photoshop.

  4. Open the TWAIN window and set the scan options.

  5. Scan and save your scanned images.

MAC scanning

You can scan documents using Image Capture program. MAC OS X offers Image Capture program.

Scanning with network

  1. Make sure that the machine is connected to your computer and powered on.

  2. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  3. Start Applications and click Image Capture.

  4. For MAC OS X 10.4 ~10.5

    Click Devices and click Browse Devices.

    For MAC OS X 10.6

    Select your device below SHARED. Skip to step 6.

  5. For Mac OS X 10.4

    Select your machine in Twain devices option. Make sure that Use TWAIN software checkbox is checked, and click Connect.

    • If a warning message appears, click Change Port.. to select port.

    • If TWAIN UI appears, from the Preference tab, click Change Port.. to select port.

    For Mac OS X 10.5

    Make sure that Connected checkbox is checked beside your machine in Bonjour Devices.

    If you want to scan using TWAIN, refer to the Mac OS X10.4 steps above.

  6. Set the scan options on this program.

  7. Scan and save your scanned image.

[Note]

  • For more information about using Image Capture, refer to the Image Capture’s help.

  • Use TWAIN-compliant softwares to apply more scan options.

  • You can also scan using TWAIN-compliant software, such as Adobe Photoshop.

  • If scanning does not operate in Image Capture, update Mac OS to the latest version. Image Capture operates properly in Mac OS X 10.4.7 or higher.

Linux scanning

You can scan a document using the Unified Driver Configurator window.

Scanning

  1. Double-click the Unified Driver Configurator on your desktop.

  2. Click the button to switch to Scanners Configuration.

  3. Select the scanner on the list.

    If you use only one device and it is connected to the computer and turned on, your scanner appears on the list and is automatically selected.

    If you have two or more scanners connected to your computer, you can select any scanner at any time. For example, while acquisition is in progress on the first scanner, you may select the second scanner, set the device options and start image acquisition simultaneously.

  4. Click Properties.

  5. Place the originals face up in the DADF or place a single original face down on the scanner glass and close the DADF (see Loading originals).

  6. From the Scanner Properties window, click Preview.

    The document is scanned and the image preview appears in the Preview Pane.

  7. Drag the pointer to set the image area to be scanned in the Preview Pane.

  8. Change the scan options in the Image Quality and Scan Area sections.

    • Image Quality: This option allows you to select the color composition and the scan resolution for the image.

    • Scan Area: This option allows you to select the page size. The Advanced button enables you to set the page size manually.

    If you want to use one of the preset scan option settings, select the option from the Job Type drop-down list (see Adding Job Type Settings).

    Click Default to restore the default setting for the scan options.

  9. When you finish, click Scan to start scanning.

    The status bar appears on the bottom left of the window to show you the progress of the scan. To cancel scanning, click Cancel.

  10. The scanned image appears.

    If you want to edit the scanned image, use the toolbar (see Using the Image Manager).

  11. When you are finished, click Save on the toolbar.

  12. Select the file directory where you want to save the image and enter the file name.

  13. Click Save.

Adding Job Type Settings

You can save your scan option settings for later use.

To save a new Job Type setting:

  1. Change the options from the Scanner Properties window.

  2. Click Save As.

  3. Enter the name for your setting.

  4. Click OK.

    Your setting is added to the Saved Settings drop-down list.

To save a Job Type setting for the next scan job:

  1. Select the setting you want to use from the Job Type drop-down list.

  2. The next time you open the Scanner Properties window, the saved setting is automatically selected for the scan job.

To delete a Job Type setting

  1. Select the setting you want to delete from the Job Type drop-down list.

  2. Click Delete.

    The setting is deleted from the list

Using the Image Manager

The Image Manager application provides you with menu commands and tools to edit your scanned image.

Use the following tools to edit the image:

Tools

Name

Function

Save

Saves the image.

Undo

Cancels your last action.

Redo

Restores the action you canceled.

Scroll

Allows you to scroll through the image.

Crop

Crops the selected image area.

Zoom Out

Zooms the image out.

Zoom In

Zooms the image in.

Scale

Allows you to scale the image size; you can enter the size manually, or set the rate to scale proportionally, vertically, or horizontally.

Rotate

Allows you to rotate the image; you can select the number of degrees from the drop-down list.

Flip

Allows you to flip the image vertically or horizontally.

Brightness

Allows you to adjust the brightness or contrast of the image, or to invert the image.

Properties

Shows the properties of the image.

For further details about the Image Manager application, refer to the on screen help.