> Advanced > Useful Setting Menus > Scan

Scan

Scan feature

[Note]

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine (see Menu overview).

To change the menu options:

  • Press (scan) > (Menu) > Scan Feature on the control panel.

    Or Scan to > (Menu) > Scan Feature on the control panel.

  • Or press Setup > Machine Setup > Next > Default Setting > Scan Default on the touch screen.

  • Or press Scan > select the menu item you want on the touch screen.

Item

Description

  • USB Default

  • USB Feature

  • USB

Sets scan destination to a USB. You scan the originals and save the scanned image to a USB device.

  • Email Default

  • Custom Email

  • Scan to Email

Sets scan destination to an email. You scan the originals and email the scanned image to destinations (see Scanning to email).

  • FTP Feature

  • FTP Default

  • FTP

Sets scan destination to an FTP server. You scan the originals and send the scanned image to an FTP server (see Scanning to FTP/SMB server).

  • SMB Feature

  • SMB Default

  • SMB

Sets scan destination to an SMB server. You scan the originals and send the scanned image to an SMB server (see Scanning to FTP/SMB server).

Local PC

Sets scan destination to a usb-connected computer. You scan the originals and save the scanned image to a directory such as My Documents (see Basic Scanning).

Network PC

Sets scan destination to a network-connected computer. You scan the originals and save the scanned image to a directory such as My Documents (see Scanning from network connected machine).

File Format

Sets the file format in which the image is to be saved. If you select JPEG, TIFF, XPS or PDF, you can select to scan multiple pages. Depending on the selected scan type, this option may not appear.

  • Single-TIFF: Scans the originals in TIFF (Tagged Image File Format), and several originals are scanned as an each individual TIFF file.

  • Multi-TIFF: Scans originals in TIFF (Tagged Image File Format), but several originals are scanned as one file.

  • Single-PDF: Scans the originals in PDF, and several originals are scanned as an each individual TIFF file.

  • Multi-PDF: Scans originals in PDF, but several originals are scanned as one file.

  • Single-XPS: Scans the originals in XPS, and several originals are scanned as an each individual TIFF file.

  • Multi-XPS: Scans originals in XPS, but several originals are scanned as one file.

  • JPEG: Scans original in JPEG format.

[Note]

  • XPS: This feature is only supported for the devices that have mass storage.

  • The file format JPEG cannot be selected in the File Format option, if Mono has been selected for Color Mode.

Shared Folder

Sets scan destination to a shared folder. You can create and use the shared folder (see Using shared folder features).

Scan setup

[Note]

Some menus may not appear in the display depending on options or models. If so, it is not applicable to your machine (see Menu overview).

To change the menu options:

  • Press (scan) > (Menu) > Scan Setup on the control panel.

    Or Scan to > (Menu) > Scan Setup on the control panel.

  • Or press Setup > Machine Setup > Next > Default Setting > Scan Default on the touch screen.

  • Or press Scan > select the menu item you want on the touch screen.

Item

Description

Destination

Enter the destination’s information.

Change Default

The scan options can be set to those most frequently used.

Original Size

Sets the image size.

Original Type

Sets the original document’s type.

Resolution

Sets the image resolution.

Color Mode

You can select the color options of scan outputs.

  • Color: Uses color to display an image. 24 bits per pixel, 8 bits for each RGB, is used for 1 pixel.

  • Gray: Uses the black gradation to display an image. 8 bits per pixel.

  • Mono:  Displays an image in black and white. 1 bit per pixel.

Darkness

Adjusts the brightness level to scan.

Duplex

Selects if the machine scans one side of the paper (1 Sided), both sides of the paper (2 Sided), or both sides of the paper (2 Sided Rotated).

  • 1 Sided: For originals that are printed on one side only.

  • 2 Sided: For originals that are printed on both sides.

  • 2 Sided Rotated: For originals that are printed on both sides, but the back is rotated 180 degrees.

    [Note]

    If an original is placed on the scanner glass, the machine shows the window asking to place another page. Load another original and press Yes. When you finish, select No for this option.

File Policy

You can choose the policy for generating file name before you proceed with the scan job through server or USB memory device. If the server or the USB memory device already has the same name you enter, you can change the name, cancel the job, or overwrite it.

  • Rename: The sent file is saved as a different file name that is automatically programmed.

  • Overwrite: Overwrites the existing the file.

File Name

Makes a file name to store the scan data.

Server Confirmation

You can set the machine to print server confirmation result report.

[Note]

If you select On-Error, the machine prints a report only when a transmission is not successful.

Email Confirmation

You can set the machine to print email confirmation result report.

[Note]

  • If you select On-Error, the machine prints a report only when a transmission is not successful.

  • If a report contains characters or fonts that the machine does not support, Unknown could be printed instead of the characters/fonts in the report.

PDF Encryption

Encrypts the PDF files when you scan the originals in PDF format. Select On to encrypt the PDF file, and set up a password. To open the file, users need to enter the password

Subject

Sets an email’s subject.

From

Sets a sender’s email address.

CC

Sends the copy of the email to an additional recipient.

BCC

The same as CC but the recipient's name is not displayed.

WSD

Scans the originals and saves the scanned data on the connected computer if it supports the WSD (Web Service for Device) feature.