Setting up the fax address book

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Setting up the fax address book


	This function is not supported for CLX-419xN/CLX-626xND (see Variety feature).

You can set up speed number with the fax numbers you use frequently via SyncThru™ Web Service and then easily and quickly enter fax numbers by entering the location numbers assigned to them in address book.

Registering a speed dial number

Select (fax) > (Address Book) > New & Edit > Speed Dial on the control panel.

Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Individual > (options) > Add on the touch screen.

Enter a speed dial number and press OK.


	If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back).

Enter the name you want and press OK.
Enter the fax number you want and press OK.
Press (Stop/Clear) button or home() icon to return to ready mode.

Using speed dial numbers

When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.


	For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad for more than 2 seconds. For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button for more than 2 seconds.

For CLX-419xFW/C186xFW/CLX-626xFW,

Press Fax > Speed Dial Send or Group Dial Send > Next on the touch screen.
Select the number you want.
Press Send.

Editing speed dial numbers

Select (fax) > (Address Book) > New & Edit > Speed Dial on the control panel.

Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Individual on the touch screen.
Enter the speed dial number you want to edit and press OK.
Change the name and press OK.
Change the fax number and press OK.
Press (Stop/Clear) button or home() icon to return to ready mode.

Registering a group dial number

Select (fax) > (Address Book) > New & Edit > Group Dial on the control panel.

Or select Setup > Machine Setup > Next >Address Book > Phone Book > View List > Group> (options) > Add on the touch screen.

Enter a group dial number and press OK.


	If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press (Back).

Search by entering the first few letters of the speed dial’s name to put in the group.
Select the name and number you want and press OK.
Select Yes when Add? appears.
Repeat step 3 to include other speed dial numbers into the group.
When you have finished, select No when Another No.? appears and press OK.
Press (Stop/Clear) button or home() icon to return to ready mode.

Editing group dial numbers

Select (fax) > (Address Book) > New & Edit > Group Dial on the control panel.

Or select Setup > Machine Setup > Next > Address Book > Phone Book > View List > Group on the touch screen.
Enter the group dial number you want to edit and press OK.
Enter a new speed dial number to add and press OK, then Add? appears.

Enter a speed dial number stored in the group and press OK, Delete? appears.
Press OK to add or delete the number.
Repeat step 3 to add or delete more numbers.
Select No at the Another No.? and press OK.
Press (Stop/Clear) button or home() icon to return to ready mode.

Searching address book for an entry

There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.

Select ct (fax) > (Address Book) > Search & Dial > Speed Dial or Group Dial on the control panel.
Enter All or ID and press OK.
Press the name and number or the keypad button labeled with the letter you want to search.

For example, if you want to find the name “MOBILE,” press the 6 button, which is labeled with “MNO.”
Press (Stop/Clear) button to return to ready mode.

Printing address book

You can check your Address Book settings by printing a list.

Select ct (fax) > (Address Book) > Print on the control panel.

Or select Setup > Machine Setup > Next > Reports > Address Book on the touch screen.
Press OK.

The machine begins printing.